uconn health

Committed Effort

Committed effort that is promised to a sponsor (as part of the proposal) for principal investigators (PIs), co-principal investigators and key personnel is available for review by faculty and departmental staff at UConn Health via the Committed Effort Report which can be accessed  via AMS (only available within UCH internal network). These reports are entered and tracked by the AMS-Committed Effort module.

  • Fund Setup Team enters all faculty member’s and key personnel’s committed effort based on the grant application when completing the fund setup.
  • Fund Setup Team deletes/edits faculty member and key personnel’s existing committed effort if change in committed effort is approved by the sponsor.
  • It is expected that the PIs and his/her department administrators will report significant reductions in committed effort for PIs and additional key personnel to sponsors.

Important Effort Reporting Dates

Effort Reporting Timelines

Quarters Report Generation Department Admin Review PI Certification
Q1 End of September October November
Q2 End of December January February
Q3 End of March April May
Q4 End of June July August

SPA Productions – Informational Videos

SPA Meetings

The Sponsored Programs Administrators (SPA) Meeting is held monthly during the academic year to provide information to department administrators.  SPA meetings are typically held the 3rd Wednesday of the month at 2:00 p.m.  Please send any suggestions or comments to SPA.training@uconn.edu.

 

Next Meeting – September 18, 2024, 2:00 p.m.

 

    Upcoming Meetings

    October 16, 2024

    November 20, 2024

    December 18, 2024

    January 15, 2025

    February 19, 2025

    March 19, 2025

    April 16, 2025

    May 21, 2025

    June 18, 2025

     

     

    For information from previous meetings, visit the SPA Meeting Archive.

    SPA Training Opportunities

    Sponsored Program Services (SPS) is developing a comprehensive research administration education program.  The program will include in-person interactive learning experiences, online training modules, video tutorials, reference guides, and other workshops and events meant to provide support and professional development for research administrators, faculty, and students involved in research.

    As the program develops, opportunities will be listed below and emailed to the Farmington Research Administration email group.  If you would like to be added to the Farmington Research Administration email group or you have any suggestions or comments, please send them to spa.training@uconn.edu.

    CRA Exam Study Buddies

    So you want to study for the Certified Research Administrator (CRA) exam?

    Do yourself a huge favor and join the Virginia Tech Study Group!

    They maintain a comprehensive program that includes weekly topics, daily study tips, and more!  To join the VT CRA Study Group, go to their website and click on the topic “How do I get involved with the study team?”.  Please read all the information on their page as it gives you a lot of information about the exam as well as the study group.

    If you want a study buddy, add your name to our CRA Study Buddy spreadsheet and reach out to the people already on the list!  If you no longer want people to contact you, please return to the spreadsheet to delete your information.  This spreadsheet is not monitored.  If you see any problems, please email spa.training@uconn.edu.

    Level One Basics of Research Administration

    This 7 hour course is taught in two 3.5 hour sessions.  Topics include:

    • Defining research and research administration at UConn and UConn Health
    • Clarifying a sponsored project, its lifecycle, and the roles and responsibilities of all involved
    • Exploring the Office of the Vice President for Research and Sponsored Program Services
    • Defining agreement, sponsor, and funding types
    • Explaining compliance and audit regulations and findings
    • Introducing the subjects and terminology of pre and post award management
    This is a highly interactive course, meant to deliver a lot of information in a conversational manner to help you retain the information discussed. Participants must have access to a reliable device with audio/video capabilities (laptop/desktop/tablet) to participate in class. WebEx will be the platform used to administer the course.  Register for classes through Saba.  Please Note: classes must have 5 participants to run.  Please email spa.training@uconn.edu with any questions.
    2024-2025 Class Dates - All classes run from 8:30 am to 12:00 pm
    September 3 and 5, 2024 (Tuesday, Thursday)
    November 5 and 7, 2024 (Tuesday, Thursday)
    January 7 and 9, 2025 (Tuesday, Thursday)
    March 4 and 6, 2025 (Tuesday, Thursday)
    May 6 & 8, 2025 (Tuesday, Thursday)

     

     

    Federal Costing Principles Interactive Learning Experience

    Federal Costing Principles

    New for 2024-2025!  This course will now be offered in an e-Learning, on-demand format, accessed through Saba.

    In this course, research administrators will engage in activities designed to help them:

    • confidently explain the importance of Uniform Guidance in research administration
    • evaluate costs to federally funded accounts against Uniform Guidance requirements to ensure compliance
    • make informed and accurate costing decisions using Uniform Guidance requirements as the foundation
    • make use of available UConn/UConn Health resources for questions and assistance

    Please email spa.training@uconn.edu with any questions.

    Subaward Theory and Application

    Coming soon!  

    New for 2024-2025!  This course is now being offered in an e-learning format.   

    Part One 

    This self-guided, 20-minute module will discuss the basics about the theory of subawards, including:  

    • the definition of a subaward, 
    • a review of common subaward terminology,  
    • and a discussion about Cost Composition and Modified Total Direct Costs. 

    Part Two 

    Part two will cover everything you need to submit for a new subaward or amendment:   

    • the information requirements for initiating a subaward,  
    • the initiation process,  
    • drafting a subaward,  
    • monitoring subaward activities, and  
    • amendments to a subaward. 

    This class can be accessed in Saba. 

    If you would be interested in Subawards as an instructor-led training, please email spa.training@uconn.edu. 

    Training Videos and NCURA Webinars

    Training Videos and NCURA Webinars can be found on the OVPR-SPS NCURA Webinars Channel (NetID Logon required).

    UConn Health Funding Module Training – Account Management System

    Pertains to UConn Health Faculty and Staff members who use the Account Management System (AMS).

    This 10 minute video explains the funding module available in the (AMS).  Faculty and Staff can use this video to learn how to navigate the AMS system to find the information needed to manage their awards.  Please contact ersadmin@uchc.edu for questions regarding the AMS system.  For questions regarding any UConn or UConn Health Training, please contact brenda.lowther@uchc.edu.

    SPA Job Aids

    Award Monitoring and Management

    Award Review and PI Checklist

    Costs of Federally Sponsored Research

    Consulting/Professional Services Invoice Review Checklist

    Allowable and Unallowable Costs

    IPR vs. IPAS

    No-Cost Extension Policy Matrix

    Proposal Routing Requirements Checklist

    Indirect vs. Direct Costs

    Processes and Procedures

    Award Setup vs. PreAward Setup

    Preaward Requests

    OCTR Process Overview

    Subawards

    Subaward Invoice Review Checklist

    SPA Meetings - Tips & Tricks

    General Information

    A-to-Z Resource Guide

    Fly America & Open Skies Agreements

    Expenditure Guidance

    Admin and Clerical Salaries

    Books, Journals, Periodicals, and Subscriptions

    Conferences and Registration Fees

    Materials and Supplies

    Publication and Printing Costs

    Advertising and Public Relations

    Computing Devices

    Equipment

    Memberships, Subscriptions, and Professional Membership Costs

    Travel

    SPA Training Program

    Sponsored Program Services (SPS) is developing a comprehensive research administration education program.  The program will include in-person training sessions, video tutorials, reference guides, and other workshops and events meant to provide support and professional development for research administrators, faculty, and students involved in research.

    As the program develops, opportunities will be listed on the links available on the sidebar. Currently there is information in SPA Training Opportunities.

    Please send any suggestions or comments to SPA.training@uconn.edu.

    Export Control Agreements

    Export control laws are federal regulations that govern how certain information, technologies, and commodities can be transmitted overseas or to a foreign national on U.S. soil. The scope of the regulations is broad: they cover exports in virtually all fields of science, engineering, and technology and apply to research activities regardless of the source of funding. Failure to comply with these laws can have serious consequences, both for the institution and for the individual researcher. Potential penalties include fines and possibly imprisonment. It is thus critical for UConn Health researchers to understand their obligations under these regulations and to work with Research Compliance Services to ensure that the University is in compliance.

    Please visit this section in the Research Integrity & Regulatory Affairs area of the website for more information.