Sponsors, mostly federal but also some non-federal, impose a salary cap or salary limitation as a requirement in proposing and when accepting an award. A salary rate cap or limitation of salary imposed by a sponsor may be due to one of the following:
- The Consolidated Appropriations Action, 2014 (H.R. 3547/Public Law 113-76) the Department of Health and Human Services’ (DHHS) agencies with the exception of the FDA (funded under the USDA appropriations bill) and the Indian Health Service (funded under the Department of Interior appropriations bill) are required to:
- Impose a salary rate cap applicable to grants, cooperative agreements and contracts (with the exception of those that are clearly defined to be exempt from the cap) for all DHHS agencies (i.e. HHS, NIH, AHRQ, CDC, HRSA, SAMHSA, etc.).
- Sets the salary rate cap at the Executive Level II of the Federal Pay schedule.
- Sponsors (federal and non-federal) other than the sponsors identified above may have a salary reimbursement request limitation as a matter of policy (Ex. NIH K awards and NSF Awards); and
- Sponsors (federal or non-federal, including subawards or pass-thru awards) may have a salary rate cap that may be program specific limiting the recovery of salary.
For more information:
Award Management System (AMS) supports pre-award requests and automated notifications of award setups, in addition to the electronic Labor Redistributions (LDCAs), Effort Reporting, Committed Effort Management and the My Funding grant review module. Over the coming year, the system will be expanded to include other grant management functions.
Link to AMS: https://ets.uchc.edu
Request AMS Access
AMS uses a single-sign on portal which means it uses your UCH assigned User Name and Password. Employees are automatically registered in AMS. Please contact Ella Sun at firstname.lastname@example.org or at 860-679-8961 if you are a new user in AMS so you can be assigned an appropriate position which will activate your account in AMS.
AMS Help-AMS Quick Guides
Committed effort that is promised to a sponsor (as part of the proposal) for principal investigators (PIs), co-principal investigators and key personnel is available for review by faculty and departmental staff at UConn Health via the Committed Effort Report which can be accessed from AMS. These reports are entered and tracked by the AMS-Committed Effort module.
- Fund Setup Team enters all faculty member’s and key personnel’s committed effort based on the grant application when completing the fund setup.
- Fund Setup Team deletes/edits faculty member and key personnel’s existing committed effort if change in committed effort is approved by the sponsor.
- It is expected that the PIs and his/her department administrators will report significant reductions in committed effort for PIs and additional key personnel to sponsors.
Effort Reporting Timelines
||Department Admin Review
||End of September
||End of December
||End of March
||End of June
Effort Reports distribute the Saturday after the last pay period check date of each quarter. Department administrators have one month to review. After that, Principal Investigators have one month to review and certify effort reports on their grants.
Click here to download the UConn Health FY 18-19 Payroll Calendar.
Quick link to: Previous Payroll Calendars
Sponsored Program Services (SPS) is developing a Certified Research Administrator study group to prepare members for the test that is administered through the Research Administrators Certification Council. If you are interested in being a part of this group, please email email@example.com.
The Sponsored Programs Administrators (SPA) Meeting is held monthly during the academic year to provide information to department administrators. Please send any suggestions or comments to firstname.lastname@example.org.
Upcoming Meetings – all will be held at 11:00 am
February 19, 2019 Tuesday, ARB Large Conference Room
March 19, 2019 Tuesday, ARB Large Conference Room
April 16, 2019 Tuesday, Location to be announced.
May 14, 2019 Tuesday, Location to be announced.
June 18, 2019 Tuesday, Location to be announced.
For information from previous meetings, visit the SPA Meeting Archive.