For Grant-related travel benefitting two or more sponsored projects, the travel authorization must include documentation of the allocation methodology.  The following worksheets must be included with the travel authorization for review and approval by Sponsored Programs: 

• Financial Form: Travel Authorization Request Form 
• Travel Authorization TA Worksheet – Excel document used to facilitate the review and approval of anticipated travel costs 
• Travel Authorization Allocation Worksheet – Excel document that allocates the total amount per the Authorization Worksheet to up to four funding sources.  The allocation worksheet must document the allocation methodology used (benefit to each award selected). 

NOTE: For travel that benefits one sponsored project, but is being supported by internal funds (HCRAC, DCAA, etc.), the authorization form would not be required. 

Guidance on Allocation can be found here: Cost Allocation Guidance 

Contact your sponsored project accountant or David Larkin at 860-679-8816 with questions.