• SPS, the PI, and department grant administrators will jointly determine the frequency and scope of departmental monitoring procedures. A “risk-based” approach to subrecipient monitoring is recommended with the frequency and intensity of monitoring driven by the terms of the prime award and the risk assessment.
• PIs will monitor the progress of subrecipient work scope at least on a quarterly basis
• Options for review include informal progress reports via phone conversations, e-mail communications, or face-to-face discussions, formal technical reports or other deliverables specified in the agreement required and due on specific dates. Subrecipient invoices will be submitted to the PI
• Subrecipient is required to submit invoices adhering to the following criteria:
  • Expenditures are reported for current period and cumulative period
  • Expenditures are itemized by cost category
  • Cost share and/or match is reported on each invoice
  • Invoice must also include the following:
    • Subrecipient’s name and address
    • Subaward Agreement Number and UConn Health fund number
    • Project period and period of invoice
    • Invoice number and date prepared
    • Subrecipient contact person with respect to the invoice
    • Certification on each invoice as to the truth and accuracy of the invoice
  • Final Invoice must be submitted by subrecipient within sixty (60) days of end date
• PI will review and approve invoices from subrecipients to ensure that:
  • Expenditures are consistent with the proposed budget
  • Costs are incurred within the period of performance and are allowable
  • Expenses are aligned with technical progress
  • Cost sharing is appropriately reflected if required
• The PI must sign the invoice to indicate that review has been completed and that the invoice has been approved for payment.