The Principal Investigator (PI) or his/her designee should periodically monitor encumbrances and communicate any problems with the appropriate department (such as Purchasing or Accounts Payables).

All encumbrances must be reviewed and closed at the award expiration date to ensure the accuracy of the final financial report.

A list of open encumbrance can be viewed through form FGIOENC (Banner) and My Funding (AMS).

Open purchase orders can be closed by adding a comment to the purchase order and directing the comment to Last Name “Team” and First Name “Solutions” in HuskyBuy. A reason for closing out a purchase order should be included in the comment.