uconn health

Tuition

The schedule of fees contained in this section is comprehensive and is expected to prevail during the current academic year, but the Board of Trustees and the Board of Governors for Higher Education reserve the right, at any time, to authorize changes in fees and to establish new fees applicable to all currently enrolled students.

The fees and tuition for the current academic year are located on the Bursar’s Office website.

Salaries

  • A 3% annual increase should be applied to salary for all personnel for each budget period.

DHHS Salary Cap

Effective January 1, 2025, the DHHS salary limitation for Executive Level 2 was increased to $225,700. For additional information, please refer to NIH Notice: NOT-OD-25-085.  Note that this salary cap applies to all DHHS agencies.

Graduate Assistants

The graduate assistant stipend for UConn Health students is $34,000.  If applying for an individual fellowship or training grant from NIH, refer to the NRSA requirements for stipend, tuition, and institutional allowance.

Post-Doctoral Stipends

  • Below are the current National Research Service Award (NRSA) Post Doctoral stipend levels that should be taken into consideration when preparing your proposal budget. These stipend levels must be used when applying to the NRSA for support. Current stipend levels can also be found on the NIH website.
  • Use of the stipend level which is consistent with the intended postdoctoral years of experience is recommended for use with other support sources.

 

Years of Experience

Stipend

0

$61,008

1

$61,428

2

$61,884

3

$59,592

4

$64,356

5

$68,964

6

$71,532

7+

$74,088

 

 

Proposal Responsibilities

The development and assembly of the various components of the proposal as well as complying with sponsor and institutional requirements is a shared relationship between the Principal Investigator, their academic unit and Dean’s office, and the Sponsored Program Services. The following chart summarizes the distribution of responsibilities.

 

Proposal Preparation Responsibility PI/Dept. Dept. Head/ Dean/ Director/ VPR SPS
Identifies appropriate funding opportunities

X

Reads proposal solicitation for requirements

X

Prepares full proposal as required by the sponsor (including all sponsor required forms)

X

Requests and documents approval and certification for Cost Share

X

X

Completes Internal Proposal Review form (IPR) and Cost Share Approval form as appropriate and routes form(s) for signatures

X

Completes significant financial interest disclosure form (SFID) and routes to Sponsored Program Services

X

Develops budget and justification to accomplish proposed scope of work

X

Provides initial proposal elements to SPS no later than 5 business days in advance of sponsor deadline (minimum requirements to initiate review: Completed internal forms, proposal guidelines, itemized budget, detailed budget justification)

X

Revises and corrects proposal after SPS review; provides revised/corrected documents to Pre-Award Services

X

Works with the Purchasing Office to develop Small Business/Minority Subcontracting Plan if required

X

 

Review and Approval Responsibility PI/Dept. Dept. Head/ Dean/ Director/ VPR SPS
Assures proposed project is appropriate and consistent with departmental and institutional mission

X

Assures proposed project has qualified personnel and adequate space

X

Indicates approval of draft proposal by signing IPRF Certifications

X

Approves and certifies Cost Share for the Department, School or College

X

Reviews IPRF for content and completion

X

Reviews SFID and forwards for further inquiry/action if appropriate

X

Evaluates and approves required and voluntary Cost Share for the University

X

Reviews budget for appropriate Salaries, Fringe Benefits, Tuition, Indirect/F&A, and projected escalations; checks calculations for accuracy

X

Reviews initial proposal elements and requests outstanding documents

X

Reviews proposal for compliance with sponsor requirements and provides feedback

X

Approves proposal, serves as authorized signatory and institutional representative

X

 

Submission and Post-Submission Responsibility PI/Dept. Dept. Head/ Dean/ Director/ VPR SPS
Submits approved hardcopy (paper) proposal to sponsor. Submits approved electronic proposal if sponsor allows e-submisson by PI/Dept.

X

Submits approved electronic proposal to sponsor if sponsor requires e-submission by institutional representative

X

Submits Small Business/Minority Subcontracting Plan

X

Maintains proposal pending files and database

X

Prepares Post-Submission Sponsor Request materials (Just-In-Time information, revised budgets, additional forms, etc.) and submits to SPS

X

Reviews Post-Submission Sponsor Request materials, provides feedback, submits final materials to sponsor

X

 

Revised 01/24/2024

Proposal Review Procedures and Policy

Proposal Review Process

  1. The Sponsored Program Services (SPS) Pre-Award Administrative Program Coordinator compiles the proposal materials and date/time stamps as received.
  2. In order of receipt, the SPS Pre-Award Administrative Program Coordinator enters the proposal information into InfoEd and forwards to the Pre-Award Project Officer.
  3. The SPS Pre-Award Project Officer reviews the proposal materials to ensure compliance with institutional and sponsor policies.
  4. When the proposal review has been completed, the SPS Pre-Award Project Officer informs the principal investigator and/or department administrator of any changes to be made.  It is the responsibility of the principal investigator and/or department administrator to make the changes.
  5. The SPS Pre-Award Project Officer forwards the proposal to the University’s authorized representative for review, approval and signature.
  6. For paper proposals or electronic submissions by the principal investigator, SPS returns the signed forms to the principal investigator or department administrator.  It is the responsibility of the principal investigator or department administrator to submit the final proposal to the sponsor.  A full copy of the proposal should be forwarded to SPS.
  7. For electronic submissions by SPS, the Pre-Award Project Officer submits the final proposal to the sponsor.  A full copy of the proposal is uploaded and is accessible to the principal investigator and department administrator via InfoEd.
  8. The PI and/or department administrator should monitor submission of the proposal through sponsor acceptance of the proposal for review.  This can be done via e-mail from Grants.gov or directly from the sponsor.   If there are errors requiring correction, the PI and/or department administrator makes the necessary corrections and contacts SPS to resubmit.

Proposal Review Requirements

All administrative components of a proposal are due to SPS no later than 5 business days prior to the agency deadline and all scientific components (submission-ready proposal)  are due to SPS by noon the day before the sponsor deadline.  This is in accordance with the Proposal Submission Policy and Due Dates.  This allows SPS to review the proposal thoroughly and identify problems that need to be addressed, as well as allow you ample time to finalize the proposal.

See Proposal Submission Policy and Due Dates

All proposals must be routed through SPS for review and approval prior to submitting to the sponsor to ensure compliance with University, Federal, State, and Sponsor policies and procedures.  Pre-proposals that require electronic submission by SPS, the signature of an authorized official or cost share must be routed through SPS.  If a detailed budget is a requirement of the pre-proposal, it is recommended that the pre-proposal is also routed through SPS. The routing process is not completed until the authorized official in SPS has signed the proposal.

Submissions made prior to approval from SPS are not officially approved and may be administratively withdrawn if the submission is found to be non-compliant with University or agency requirements. If you have submitted a proposal without SPS review, please notify us immediately so we can work with you to route your proposal for the necessary approvals.

Proposal Submission Requirements

The following should be submitted to SPS 5 business days prior to the sponsor deadline:

  • Completed  Internal Proposal Review Form (Reminder: Due date must be entered or write “No Due Date” if there is no due date)
  • Proposal Guidelines from Sponsoring Agency
  • Draft of Proposal Science Documents (i.e. summary, narrative, references)
  • Budget and Budget Justification
  • Cost Sharing Details and Approvals, if applicable
  • Subrecipients:  Approved Scope of Work, Budget, Budget Justification, F&A Rate Agreement and signed Information and Compliance Form
  • Completed Electronic application, if applicable (final science documents should be provided by noon the day prior to sponsor deadline)

Pre-Proposal Submission Requirements

The following should be submitted to SPS 5 business days prior to the sponsor deadline for pre-proposals, Letters of Intent requiring institutional signatory:

  • Completed IPAS form
  • Proposal Guidelines from Sponsoring Agency
  • Draft of Proposal Science (i.e. summary, narrative, references)
  • Budget and Budget Justification
  • Pdf of draft application

For assistance with preparing your proposal and meeting requirements, please refer to the Proposal Preparation Checklist

If the proposed research involves the use of human subjects, animal subjects, embryonic stem cells, recombinant DNA, or biohazards, Research Compliance Services can assist you in obtaining appropriate review and approval.

Proposal Submission Due Dates

The following proposal submission due dates allow SPS sufficient time to review the proposal thoroughly, identify necessary corrections and make appropriate recommendations.  The review timeframe allows PIs ample time to finalize the proposal prior to submission to sponsors.

Items Required for Submission to SPS SPS Due Date (# of business days prior to sponsor due date)
Proposal Review Materials for all proposals, including electronic (see Proposal Preparation Checklist for specific requirements) 5 Full Business Days
Electronic Submission (ready to submit) noon day prior to sponsor deadline

Five (5) Business Days Prior to the Sponsor Due Date

Forward Proposal Review Materials to SPS for review.

  • The PI/Dept. should forward the proposal review materials to SPS five (5) business days prior to the due date. The proposal materials should be emailed (sps@uchc.edu).

Noon Day Prior to the Sponsor Due Date

Release Electronic Application with final Science Documents to SPS for Submission to the Sponsor.

  • The PI /Dept. should release the final application to SPS noon the day prior to the due date for electronic submission to the sponsor. This allows time for final review and for submittal several hours in advance to minimize possible technology problems and maximize time for corrections in response to system errors indicated by Grants.gov (or other electronic systems).

Late Submission for SPS Due Dates

If proposal materials are not received in SPS by the internal due dates, the proposal is considered late. The proposal is added to the queue and is processed in the order it was received. The PI assumes the risk that there may be insufficient time for adequate proposal review, that he/she may need to correct errors in the electronic submission, and that the sponsor deadline may be missed.

 Proposal Submission on Days that the University has an Unscheduled Closing Due to Inclement Weather

When the University is closed due to inclement weather in accordance with the University’s Emergency Closing Policy, the Pre-Award Team is available to submit proposals due that day. It is at the discretion of the PI whether or not to submit or seek an extension from the sponsor as the University is closed.   Please copy sps@uchc.edu on the extension request, if applicable.  Generally, the decision to accept a late submission is made by the sponsor on a case by case basis.  Please refer to the sponsor’s specific policies on late submissions due to inclement weather.

PI Eligibility

Faculty automatically eligible to serve as Principal Investigator or Co-Investigator:

  • Emeritus Faculty
  • University Professor
  • Professor
  • Associate Professor
  • Assistant Professor
  • Research Professor
  • Associate Research Professor
  • Assistant Research Professor
  • Professor-in-Residence
  • Associate Professor-in-Residence
  • Assistant Professor-in-Residence
  • Research Scientist
  • Research Scholar
  • Extension Educator

Professional staff normally eligible to serve as Principal Investigator or Co-Investigator:

  • Dean
  • Associate or Assistant Dean
  • Director
  • Associate or Assistant Director
  • Extension Professor
  • Associate or Assistant Extension Professor
  • Curator
  • Program Director
  • Selected University Staff Professionals, Specialists, and Educational Assistants

Employees normally considered ineligible to serve as Principal Investigator or Co-Investigator:

  • Instructor
  • Assistant Instructor
  • Lecturer
  • Post-Doctoral Appointees
  • Research Associates, Assistants and Fellows
  • Visiting and Other Short-Term Appointees

In special cases, exceptions may be made. These special cases require the Request for Approval to Serve as Principal Investigator Form be completed by the PI Applicant, signed by the PI Applicant, Faculty Sponsor, Department Head and/or Dean and submitted to SPS for review prior to proposal submission. A Curriculum Vitae should be attached.

For additional information, please refer to the University’s policy on Eligibility for Principal Investigator Status.

Tools and Resources

The following websites have information that is informative and valuable to Institutional Animal Care and Use Committee members and the researchers who use laboratory animals.

IACUC Administrator’s Association
American College of Laboratory Animal Medicine Position on Medical Records for Animals Used in Research, Teaching, and Testing (PDF)
American Association for Laboratory Animal Science
Animal Inspection Reports – Animal and Plant Health Inspection Service (APHIS)
Animal Welfare Information Center
Association for the Assessment and Accreditation of Laboratory Animal Care International (AAALAC)
Congressional Research Service Report for Congress on the Animal Welfare Act (PDF)
Ethics of Research Involving Animals – Nuffield Bioethics
Johns Hopkins Center for the Alternatives to Animal Testing
Laboratory Animal Welfare Training Exchange
Laboratory Primate Newsletter
Newcastle Consensus Meeting on Carbon Dioxide Euthanasia of Laboratory Animals (PDF)
National Institutes of Health (NIH) Guidelines for Rodent Survival Surgery
Public Health Service (PHS) Office of Laboratory Animal Welfare (OLAW)
Public Health Service (PHS) OLAW FAQ Website
USDA/APHIS Animal Care
USDA Environmental Enrichment for Nonhuman Primates Resource Guide

 

Resources Related to Contracts

OCTR Procedures for School of Dental Medicine

Laptop with Two PersonsThe purpose of the OCTR as it relates to the School of Dental Medicine clinical research/clinical trials do not change from our overall goal for researchers in the School of Medicine. Our goal is to provide clinical researchers administrative assistance with the following tasks:

  • Contract and clinical trial budget negotiations
  • Fiscal set up and oversight of Banner research accounts including account reconciliation and closeout
  • Development of viable study budgets
  • Identification of studies that qualify for Medicare reimbursement, as “qualifying clinical trials”
  • Identification of research subjects and research charges, through quality monitoring and audit, to assure research financial compliance

The Budget Workbook is used to standardize the research budget process. It provides accurate study budget calculations for clinical trials, regardless of the sponsor.

Some Helpful Information

  • School of Dental Policies supporting OCTR procedures can be found below
  • Flow charts that provide a visual representation of the dental procedures are available and each flow chart is followed by a companion narrative description
Procedure Title Description
OCTR Process Overview Understanding the Overall Process of the OCTR
Dental Procedure I Flow Sheet Dental Budget Process: Determination Schema Industry Sponsored, Industry Supported, University to University,
Co-operative Group or Foundation Supported Clinical Trials
Dental Procedure I Narrative Following Flow Sheet Dental Budget Process: Determination Schema Industry Sponsored, Industry Supported, University to University,
Co-operative Group or Foundation Supported Clinical Trials
Dental Procedure I.a Flow Sheet Dental Budget Process: Determination Schema Federal or Awards in Response to a Public Solicitation
Dental Procedure I.a Narrative Following Flow Sheet Dental Budget Process: Determination Schema Federal or Awards in Response to a Public Solicitation
Dental Procedure II Flow Sheet Registering Dental Clinical Trial
Dental Procedure II Narrative Following Flow Sheet Registering Dental Clinical Trial

 

OCTR Policies

Institutional Policies

Policy Number Policy Title
2006-06 Evaluation of a Clinical Research Trial for Medicare Reimbursement Download File >
2006-07 Clinical Research Trials Budget Review Download File >
2006-08 Clinical Research Trials Patient Billing Compliance Download File >
2006-10 Reconciliation of Research Accounts Download File >
2006-11 Contract Negotiations for Initiation of Clinical Research and/or Clinical Trials Negotiated by Staff in the Office of Clinical & Translational Research Download File >
2006-12 Monitoring/Auditing Policy for the Research Billing Compliance Program for Clinical Research/Trials Download File >
2006-13 Health Insurance Coverage for Cancer Clinical Trials in Connecticut Download File >
2007-06 Clinical Trials Under Contract – Administrative Requirements Download File >
2009-05 Institutional Discounts for Investigator Initiated Clinical Trials Download File >
2009-06 Stabilization of Charges for Clinical Research Trials Download File >
2010-01 Clinical Research/Trials “Facility Discount” for Hospital-Based Outpatient Programs Download File >

 

School of Dental Medicine Policies

Policy Number Policy Title
2012-1 Dental Clinical Research/Trials Budget Review and Exemption, October 31, 2012 Download File >
2012-2 Dental Clinical Research/Discounts for Investigator-Initiated Research, October 31, 2012 Download File >
2012-3 Dental Clinical Research/Discounts for Industry Sponsored Research, October 31, 2012 Download File >
2012-4 Dental Clinical Research/Routing Process, October 31, 2012 Download File >