• AMS Event User Guide
• Gift Determination Worksheet
• Establishment of a Ledger 3 Fund
• Equipment Screening Statement
• Residual Fund Setup Request
• Continuing Medical Education Grant Agreement
• Subaward/Project Agreement Request Form Updated
• Information and Compliance Form for Subrecipients Updated 2025-05-05

 

Cost sharing involves costs of sponsored projects that are not funded by the project.

Cost Sharing Terms

• Mandatory Cost Sharing – required by the sponsor, quantified in proposal, must be captured, documented and included in the F&A rate calculation.
• Voluntary Committed Sharing/State Cost Share – quantified in proposal’s budget, is not mandated by the sponsor, must be captured, documented and included in the F&A rate calculation.
• Voluntary Uncommitted Cost Sharing – not required by the sponsor as a condition for the award, not quantified in the proposal and/or budget, but performed as a part of the project, does not need to be documented or counted in the F&A rate calculation.

Cost Sharing Federal Requirements

OMB Circulars A-21 and A-110 require that cost share be:

• verifiable to records
• not from other federal sources (unless authorized)
• necessary and reasonable
• allowable under the cost principles
• in the approved budget (when required by agency
• not included as cost sharing for any other sponsored program

Methods of Accumulating Cost Sharing

• use of companion accounts which are 2-8xxxx. The last four digits correspond with the last four digits of the FRS number assigned to the project.

Salary Cap – salary cap applies to awards from the National Institute of Health (NIH) and may apply to other agencies, Federal and private. Salary cap also applies to pass through awards that originate from NIH and are passed through another institution to the UConn Health Center.

Salary cap defines the maximum annual salary rate that can be charged to an agency’s award. The cap is set effective January 1st of each year.

Salary is reviewed at the end of the budget period. If there is a net overcharge due to the salary cap, an adjustment will be made.

Effective July 1, 2005, salary cap percentages are identified on AA forms and the corresponding payroll is charged to companion accounts, 2-8xxxx.

The procedure for identifying and monitoring Davis-Bacon and Connecticut Department of Labor prevailing wages and provisions related to grant funded construction projects is as follows:

When a project request coded to grant funds (Ledger 5 or 6) is received in Facilities Management, that office will notify both Campus Planning and Purchasing.

Purchasing will review both the state and federal wage rates related to Davis-Bacon to ensure that the proper rates are published in the ensuing bid documents. Any variation in rates (state to federal) would be addressed to the Standard Wage Division of the Connecticut Department of Labor.

Once the contract is awarded, Campus Planning will contact the contractor to coordinate the review of wages paid and the installation of appropriate signage, at the job site, regarding Davis-Bacon.

Campus Planning will review all contractor wage schedules and payrolls and maintain those records.

Policies related to Sponsored Projects policies can be found on the UConn Health Policies website.

A few of the more commonly referred to policies are listed below.

• Acceptance of Awards
• Administration of Sponsored Projects
• Cost Allocation Guidance
• Cost Sharing/Matching Requirements
• Cost Transfers and Payroll Reallocations
• Effort Reporting
• Institutional Conflicts of Interest in Research
• Interim and Final Financial Reports
• Participant Support Cost Procedures
• Pre-award Accounts
• Research Data Management – Funder Requirements
• Effort on Sponsored Program Activities
• Sponsored Award Closeout
• Sponsored Project Expenditures: Approval and Monitoring 
• Sponsored Project IBS and Direct Charging of Faculty Salary Requirements
• Transfer of Research Equipment to Another Institution
• Unallowable Costs/Administrative Costs
• UConn Health Service Centers

Guidance

• Guidance on Award Project Closeout and Effort
• Guidance: Expenditures on Sponsored Awards
• Guidance for Maximum Faculty Effort on Sponsored Projects

Name	Title	Phone	Email
David Larkin	Director (Reporting Team)	860.679.8816	dlarkin@uchc.edu
Padma Bangalore	Administrative Program Coordinator	860.679-3267	bangalore@uchc.edu
Chaorong Deng	Accountant	860.679.4704	cdeng@uchc.edu
Christine Gilligan	Administrative Program Coordinator	860.679.8799	gilligan@uchc.edu
Marzena Gryn	Accountant	860.679.8745	gryn@uchc.edu
Christine Kaminski	Administrative Program Coordinator	860.679.7029	kaminski@uchc.edu
Amy Novotny	Administrative Program Coordinator	860.679.8739	anovotny@uchc.edu
Patricia Olsen	Administrative Program Coordinator	860.679.3155	olsen@uchc.edu
Emily O’Mara	Accountant	860.679.8967	omara@uchc.edu
Tyler Owen	Accountant		towen@uchc.edu
Niraj Rajbhandari	Accountant	860.679.8146	rajbhandari@uchc.edu
Sunita Singh	Grants & Contracts Manager	860.679.2468	ssingh@uchc.edu
Emily Sullivan	Sponsored Programs Specialist (Fund Setup Team Lead)	860.679.5106	emisullivan@uchc.edu
Urszula Uszynski	Administrative Program Coordinator	860.679.7647	uuszynski@uchc.edu
Katherine Zelko	Administrative Program Coordinator	860.679.8823	kzelko@uchc.edu
Jun Zhang	Sponsored Programs Specialist (Financial Reporting Team Lead)	860.679.2609	jzhang@uchc.edu

SPS Contact by Assigned Department/Center